DRAFT SUBJECT TO APPROVAL AT OCTOBER MEETING
MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL
Held on Monday 9th September 2024 in the Memorial Hall, Pensford
Present: Mr S Filer, Mrs S Grimes(Chairman), Mr S Grimes, Mrs J Gully, Dr L Malt, Mrs T Jones, Mrs J Stephenson, Mrs H Richardson (Clerk) and 12 Members of Public.
Public Participation: A resident asked the Parish Council to support his proposal for a pump track in the Parish.
55.1. Apologies for absence: Ms C Dinsdale, Mr W Tantam, Mr Paul May (Ward Councillor)
55.2. Declarations of Interest: None
55.3. The Minutes of the Meeting held on Monday 8th July and 5th August 2024 were agreed as a true and fair record and the Chairman signed them.
55.4. Planning:
a) Applications to consult:
i) 24/02616/FUL: Birchwood Lodge, Wells Road, Pensford. Erection of single storey side extension to create entrance porch. The Parish Council resolved that to SUPPORT to this application
ii) 24/03292/FUL. Pensford Post Office, Pensford Hill, Pensford: Proposed change of use of Pensford Post Office Stores into a self-contained ground floor apartment in tandem with the change of use of the nearby Miners Institute coffee shop. The Parish Council resolved to SUPPORT this application.
b) Decision Notification:
i) 21/05576/FUL: Westward, 2 The Orchard Pensford: Erection of two semi-detached dwellings with access. PERMIT
ii) 24/01737/FUL: 140 High Street, Pensford. Installation of replacement rear windows and installation of 8no. solar panels. PERMIT
iii) 24/02472/CLEU: Butts Farm , Parsonage Lane, Publow. Occupation of Butts Farm as a residential dwelling (Use Class C3) in breach of occupancy condition 2 of application WC.11016/F for a period exceeding 10 years (Certificate of Lawfulness of Existing Use). LAWFUL
55.5. Matters for Discussion / Decision
a) The Parish Council discussed the proposal to install a pump track on the Village Hall Playing fields. The Parish Council supported the proposal in principle but directed the resident to approach the Village Hall Management committee whose responsibility it is to manage the Village Hall Playing fields.
b) The Parish council responded to a request from a resident at the last meeting from a resident who said that Pensford is looking untidy. A few jobs were identified that should be reported to ‘Fix my Street’. The item would be discussed again next month to identify jobs that could be taken on by the footpath ranger.
c) The Event Management Plan for Remembrance was reviewed and updated.
d) The Parish Council agreed to invite a representative from Heartsafe to attend the next meeting to advise on defibrillators.
e) The proposed amendments to the privacy policy were accepted.
f) The Parish Council accepted the draft site surveys put forward and they would be forwarded to B&NES planning policy team.
g) The Parish Council agreed to arrange a meeting with WERN to discuss carrying out a housing needs survey and available grant funding.
h) A potential water leak was investigated on the Allotments, but it was confirmed that there was no leak.
i) Expenditure of £67 was approved for more refuse sacks for the waste bins.
j) No information had been supplied to enable the Parish Council to discuss a grant application towards the Clock tower and so it was deferred to next meeting.
55.6. Financial Matters
a) The Financial Report was accepted
b) August & September payments were approved.
Purpose for Expense – Amount – VAT – Recover
Mark McMullen – footpaths £85.00 £- N/A
Mrs Helen Richardson (45.5j) – Salary £858.44 £- N/A
DPM Lucas – grass cutting £75 £- N/A
Mark McMullen – footpaths £85.00 £- N/A
Mrs Helen Richardson (45.5j) – Salary £895.34 £- N/A
DPM Lucas – grass cutting £50 £- N/A
BDO Ltd – External Auditor £252.00 £42.00 Y
HMRC (6 months) £1,623.18 £- N/A
55.7. The Ward Councillor sent his apologies.
55.8. Reports
a) PCAA: Minutes of AGM have been circulated. Next meeting 21st November.
b) Staffing Panel: Footpath officer’s appraisal has been circulated
c) Allotments: No report
d) Village Hall. No report
e) Clerks Progress Report was circulated.
f) Chairman’s Report.
g) Police: No report
55.9. Items to carry forward to the next meeting: Budget
55.10. To note Future Meetings
Parishes Liaison –18th September 2024
DATE OF NEXT PARISH COUNCIL MEETING: Monday 14th October 2024 at 7pm in Pensford Village Hall
The meeting closed at 20.34pm
