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Parish Council Minutes – 14th July 2014

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 14th JULY 2014 AT 7.15 pm AT
THE MEMORIAL HALL PUBLOW LANE PENSFORD

Present: Chairman: Mr T Heaford Vice-Chair: Mrs J Stephenson, Mrs J Jones, Mr L Seymour, Mrs L Cains, Mrs S Grimes, Cllr P Edwards,
Mr S Filer. Clerk: Mrs J Bragg.

There were two members of the public present.

1) Members of the Public attended the meeting to bring to the Parish Council concerns regarding the problems with Parking in the High Street and Hillcrest areas. Concerns are once again raised that there is not enough room for an emergency vehicle to pass through the chicanes of cars. Members of the Public were advised to send details to Traffic & Safety Department at BANES Council in support of correspondence the Parish Council has already made to them.

2) Apologies for Absence were received from Mrs J Gully.

3) Minutes of Monday 9th June 2014 after being circulated were signed as a correct record.

4) Matters Arising from the previous minutes:

  • Roadworks on A37: The lights were removed prior to the Glastonbury Festival, they are now back in place whilst the work continues.
  • Traffic Count Publow Lane: Results reported an average speed of 30mph in the Southerly direction and 28mph the opposite way. This will be queried with Traffic & Safety.
  • Cheque for Retiring Committee Members: The donation to the retiring committee members of the Memorial Hall was made too late and gifts already purchased. Parish Council agreed that the cheque should be returned.
  • Salmon & Strawberry Event: Was held at the Memorial Hall and was reported to have raised over £1,000.00 for the Memorial Hall Funds.
  • Planters: The example at the Pelican had cost £65 per planter and were made by a local carpenter. It was suggested that stone trough type planters were be longer lasting and maintenance free. Price of these will be looked into.

5) Items for Discussion:

a) Review of Housing Development Boundaries: Parish Council to await further direction from BANES after agreeing to be involved in the Review.

Chairman informed the Parish Council of a proposal recently presented to the Parish Council by a landowner proposing to build some small affordable homes on a piece of land in the Parish. All homes will benefit from their own car parking spaces. Outline sketches were presented to the Parish Council. It is proposed by the Landowner to attend a future meeting either in August or September followed by a Public Consultation. The Landowner has sought pre-planning advice from BANES.

b) Neighbourhood Planning: A meeting was held and it was agreed to re-advertise the need for people to be involved. Three more volunteers have registered their interest. A copy of the Stanton Drew Neighbourhood Plan has been circulated. Clerk to arrange a further meeting.

c) Parish Liaison Meeting Report 18th June 2014: This meeting was attended by Mrs Grimes. It was a well attended meeting with presentations being given on Health Shortages. Hydraulic Fracturing in BANES, Connecting Communities, the Energy @ Home Initiative, Parish Ranger Scheme and the Rural Broadband. Full minutes can be found on the BANES Web Site.

d) Parish Councils Airport Association Meeting 24th June 2014: The AGM & the regular meeting were held. There is to be a new Hanger on the South Side of the Airport. There has been an increase in passenger numbers and airport movements by 6.7%. There is no progress to report on the building of the Hotel as there is no partner to build it at present. A planning application will be made for a car park on the North side of the airport. Concerns have been raised by a member of the public regarding fuel smells in the neighbouring woodland.

e) Public Footpath – Church Farm: Work continues on the re-grading of the slope. All parties are happy with the progress being made. Two future items to look at will be the new footpath location once an application is made and an application for a Permissive Footpath.

f) Outcome of Parish Ranger Pilot: The Parish Ranger Pilot was extended to the end of July. The scheme has not proved to be cost neutral. It will now be ending in its present form. A new “Ranger” role will be introduced to the wider Neighbourhoods operational team to carry out jobs like mending benches, lopping branches, cleaning signs etc. Also there is a proposal to carry out with Parish Council representatives a review of the Parish Sweeping Scheme in 2015 with a view to increasing community ownership and involvement in service provision.

g) Placemaking Plan Stage 2: Details of all the next steps have been received from BANES.

h) Core Strategy Decision following 10th July 2014 Meeting: It was reported that the plan period will be 2011 to 2029 the housing requirement has increased from 11,000 to 13,000 dwellings in BANES. There will be changes to the green belt in Keynsham, Odd Down & Whitchurch (Horseworld site). Very little appears to have been studied in relation to infrastructure of roads, schools, Doctors etc.

Clerk to send out the Power Point Presentation to all Members of the Parish Council.

i) Village Green: Mr Newey & Mr Parnell would like to continue to cut the Village Green, at present the Footpaths Officer is still responsible for the cutting of the Green. The matter will be looked at.

As the Footpaths Officer has indicated that he does not have the time to commit to the position now it was agreed to advertise the position in the Chew Valley Gazette and Parish Magazine. Mr Seymour agreed to contact the Footpaths Officer and collect the equipment.

j) Chairing Effective Meetings Training: Mrs Stephenson attended this training session and reported that it was well attended. Those attending undertook role play situations and everyone got involved. Mrs Stephenson was presented with a certificate for the course.

6) Clerks Progress Report:

  • Publow Lane: Apologies were received from BANES regarding the delay in responding to the Parish Councils request for a Keep Clear Line on the Corner of Publow Lane by Lock Up Cottages. A works order was then raised for a white line to be placed around the bend to improve visibility and to ensure that vehicles do not need to proceed on the incorrect side of the carriageway, this line was put down in the incorrect place. BANES have been informed, but a further site visit has to be carried out before the line can be corrected. Parish Council agreed that Yellow Lines should be requested but in the interim the white line should be put in the correct place.
  • Back Lane: A request was put through to Anthony Davies in Highways to attend to Back Lane. The Lane needs a clear up and attention to overgrown vegetation.
  • Publow Lane junction with A37:
    • Metal Drain covers – Publow Lane: Highways have looked at the manhole covers in question, they confirm that they are showing signs of breaking up around the ironwork and will monitor closely as at present they are not posing a danger. BANES would prefer to do a large tarmac job there rather than small little patches.
    • Wall on Pensford Hill: Structures have looked at the Wall on Pensford Hill which is thought to be bowing out further into the road. They have advised that as this is a boundary of the garden of Hillside House, Building Control should be contacted to make a site visit. Clerk has emailed Building Control and a reply is awaited.
  • Village Green: Highways have confirmed that they are arranging for the metal post to be repaired on the Village Green.
  • Member of Public: A query was received from a Member of the Public putting on a concert in the memorial hall in July wondering if we had a parish magazine or web site to list the event. Clerk advised of Parish Magazine contacts and Web Master details. Clerk also advised that if a banner was to be put on the bridge then permissions should be sought from BANES Licensing.
  • Neighbourhood Planning Booklets: A request was made to CPRE for 10 copies of the booklet titled How to Shape Where you Live in relation to neighbourhood Planning. These are still awaited.
  • Church Street: A member of the Public emailed Clerk to flag up an unsightly problem in Church Street, Pensford. Church Street was reported to be dirty, untidy and full of weeds growing either side of the road against the buildings and the gutter and pavements were strewn with litter and as a Village which once won the Best Kept Village they would be grateful if the Parish Council could look into getting Church Street tidied up.
    Clerk has spoken with Anthony Davies in Highways who has advised to contact the Neighbourhoods Team in BANES. This has been done and a reply awaited.
  • Parking Services: Are still looking into the removal of unused parking bays in the village. They have requested confirmation of the location of the bays at Hillcrest which are believed not to be in use before they can proceed. Details will be sent to the Parking Service Team in due course.
  • Web Site: A list of family fun activities for the Summer Holidays from BANES have been sent for addition to the web site.
  • Signs: Signs appearing in and around the Parish on lamp posts and banners on the bridge were discussed. The Primary School will be spoken to regarding their Voucher Banner. Also the Cafe will be advised regarding their signs placed on lamp posts. The Parish Council agreed that as this is a new business time should be given for advertising. A time limit will be given to remove the signs.
    Banners at the Memorial Hall were discussed. No further action.
    An old Pub Sign had been noted ‘Ye Old Railway Tavern’, thought to be originally the ‘Dirty Duck’.

7) Planning:

Applications discussed:

14/01862/AR Enterprise Inns, George & Dragon High Street Pensford. Display of 1no. Externally illuminated fascia sign, 1 no. Externally illuminated hanging sign and 2no. Hoarding signs. PC Support.

Planning Outcomes:

14/01123/LBA Mr & Mrs Clouting Newbridge House 198 Hunstrete Lane. External work to facilitate erection of a conservatory. CONSENT.

14/01106/FUL Mr & Mrs Clouting Newbridge House Erection of a rear conservatory. PERMIT

Planning Appeal:

Application 14/01844/FUL Mr Gibbons 13 Hillcrest, Pensford Bristol. Parish Council will write to Planning re-iterating original comments made on this application in relation to the Highway & parking concerns and the overdevelopment of the site. Clerk to re-iterate the original comments made by the Parish Council regarding the Parking & Highway Concerns.

Planning Enforcement Case

14/00602/UNDEV Mr Rigby Holly House Pensford. Clerk reported to the Parish Council the ongoing Enforcement Case at this address. A recent visit has been made by the Enforcement Officer and photographs taken. Retrospective Planning applications will be requested by the Home Owner in relation to side windows French Windows and fences installed. Further direction will be awaited until notification is received from BANES as to how to proceed.

8) Financial Matters:

Payments to be authorised:

Mrs J Bragg Clerk Salary June 604.58
Mrs J Bragg Computer Ink & Imprest 25.99

Payment Authorised:

Gladwin Electrical Memorial Hall electrical work 1169.76

Receipts to Note:

Memorial Hall Donation to Electrical Work 974.80
BANES Footpaths Agency Agreement 805.71

Any Other Business: Verges around the Village are reported to be in need of cutting. Also the footpath on the A37 is in need of a sweep and has overhanging brambles and such. Clerk to report.

Parish Sweeper Scheme: There are a couple of interested parties in taking up this position. Clerk has notified BANES that the Parish Council would like to opt back into this Scheme. There is a review of the Schemes at present.

Defibrillator: The electricity feed to the Defibrillator at Hillcrest was tripped. This has now been sorted. The installation bill has now been received from the Electrician Mogford Prescott Ltd at a total of £354.00 The Painting work will now be arranged.

Lock Up Key: A Blacksmith has been instructed to undertake the making of a new key for the Lock Up. This will cost approximately £168.00; previous quotes had been in the region of £300.00

Mill Pond: A nude bather in the Mill Pond, Woollard was reported to the Police, who dealt with the matter promptly.

Log Cabin, Woollard: This matter is ongoing.

Railway Bungalow: Following a complaint made to Cllr Richardson of the Chew Valley North. A meeting was held with Parish Clerk to study photos and planning applications of the site. Railway Bungalow appears not to have been constructed in compliance with the permitted planning application. An Enforcement Officer from the BANES Council will be undertaking a site visit.

10. Notice of Future Meetings:
Chew Valley Area Partnership will take place on Thursday 24th July at 6.30pm in Whitchurch Village Hall. This will also be the inaugural meeting of both the Keynsham Area Forum and the Chew Valley Area Forum.

DATE OF NEXT MEETING: MONDAY 11th AUGUST 2014, 7.15 pm

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Minutes – 09-06-14

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 9th JUNE 2014 AT 7.15 pm AT THE MEMORIAL HALL PUBLOW LANE PENSFORD

Present: Chairman Mr T Heaford Vice-Chair: Mrs J Stephenson Mrs J Gully, Mrs S Grimes, Mr J Kelly, Cllr P Edwards. Clerk: Mrs J Bragg
There were two members of the public present.

1) Members of the Public:

Member of the Public raised concerns regarding the increase of traffic at speed along Old Road since the installation of the traffic lights on the A37. Parish Council confirmed that there has been a Police Presence along here and also an application for the area to be made a 20mph Zone has been applied for through the BANES Council.
Concerns were also raised regarding the Parking of cars on the Corner of Publow Lane outside of Lock Up Cottages.

2) Apologies for Absence were received from Mrs J Jones, Mr S Filer, Mr L Seymour & Mrs L Cains

3) Minutes of an AGM/Annual & Monthly Meeting held on Monday 12TH MAY 2014 after being circulated and read were signed as a correct record. It was noted that the Accounts for the 10K would be available in November.

4) Matters Arising from the previous minutes:

Car Parking: Concerns have been expressed regarding the parking restrictions in Church Street and the possible affect it is having on the businesses in Church Street. Parish Council agreed that School ‘Pick Up’ times are busy and parking is difficult. Other times parking was thought to be no problem.

Neighbourhood Planning: It was agreed to hold a preliminary meeting on Wednesday 11th June. Chairman reported that there are lots of information and advice available on how to apply for Grants or Financial Assistance towards making a Neighbourhood Plan. A presentation on neighbourhood Planning was given to Whitchurch Parish Council by a lady from Clutton. Cllr Edwards to give details to the Clerk.

5) Items for Discussion:

a) Financial – Agree Sign Annual Return: Responsible Financial Officer had prepared the Accounts and completed the Annual Return. The Income & Expenditure Account amounts were explained and a Surplus of £1256 reported.
A much improved Balance Sheet was circulated. Parish Council agreed the Accounts and the Annual Return was signed by the Clerk & Chairman.

b) Church Farm Footpaths: Two meetings have been held with the Public Rights of Way Officer and the Landowner. Work had been carried out to remove the Manure Heap which was on the Footpath Line. Plans are to re-grade & re-build the riverbank where the Landslide has occurred. This will be carried out when weather allows.
Once all of the works are satisfactory it is likely that BANES will agree to the change in line of the footpath. The new wooden bridge will form part of the footpath line.
On the South Side of the River land has been offered for a footpath.
Mr Graeme Stark from the Public Rights of Way will take a look.

c) Traffic Count Publow Lane: This was damaged by a vehicle after installation and has now been removed.

d) A37 Roadworks: It is likely that the Roadworks will be in place until at least the end of June. Unfortunately nothing can be done prior to the Glastonbury Festival.

e) Memorial Hall – Invoice for Electrical Works/Swing Seats at Play Area: An invoice has been received from Gladwin Electrical Services Limited for a total of £1,169.76 in relation to Lighting installation, Hand Dryer Installation, Disabled Alarm Installation and additional electrical works. Parish Council to Pay this invoice upon receipt of the donation from the Memorial Hall for the net amount.
Works at the Play Area have been quoted by BANES to be £273.35 + VAT, this invoice is awaited.

f) Electronic Planning: Parish Council agreed to pursue the Electronic Planning Procedure. Hardware will need to be purchased in the form of a Screen, Projector and Laptop. Sources of funding have been offered by BANES. Clerk to circulate the link sent by Sarah Jeffries from the Development Team in BANES.

g) Chew Valley Forum: The meeting of this newly formed group takes place on the 24th July 2014. Terms of Reference have been produced.

h) Re-organics Site – Re-profiling of Land: Chairman reported that the site has been granted permission for the Anaerobic Digestion Facility. There are a number of Conditions to be adhered to prior to the start of Work. These include landscaping, and Risk Assessments.
Concerns have been raised by Compton Dando Parish Council and supported by Publow with Pensford Parish Council regarding the three construction projects which could be running concurrently and the vehicle movements involved with these projects.
An email has been sent to Planning in support of Compton Dando Parish Councils comments and as a Neighbouring Parish Council with Parishioners living in Woollard Lane.

6) Clerks Progress Report:

Man Hole Covers at High Street & Pot Holes: BANES have been reminded about the need to repair this area.
An email has again been sent to Council Connect reminding them of these pot holes etc. A copy has gone to Anthony Davies the Highways Inspector. Anthony reported that these should have been completed on 7th June 2014 but will be reviewing the area.

Verge Cutting: An email has been put through Council Connect to try and find out who is responsible for the Verge Cutting. A reply is still awaited. The question has also been put to Anthony Davies the Highways Inspector.

Parking: No update from Parking Services following Clerks enquiry regarding the current use/or lack of use of Disabled Parking Bays in the village. Parking services have now been emailed for the third time. A request has also gone to Parking Enforcement in the hope that they can help with this.

Publow Lane: There has still been no word back from Stefan Chiffers in relation to putting Keep Clear or Double Yellow Lines outside of Lock Up Cottages. Clerk has emailed and flagged the lack of response to Nick Jeanes, Gillian Rice and many others in the Highways and Traffic & Safety Department. A reply from Nick Jeanes reported that the request has been passed to Stefan’s assistant.

War Memorial: Quotes awaited for cleaning the Memorial. Quotes still awaited.
The Primary School have now confirmed that they would like to do something in relation to the WW1 Centenary. Clerk to follow up.

Planning: Parish Council comments have been submitted in relation to the Planning Application for Staney Lodge Ringspit Lane.

Footpaths: The Footpaths Officer has been reminded again that we need his hours in order to finalise payment. He informed Parish Clerk that he no longer has the time to concentrate on the Footpaths. A colleague of his is interested in the position. Clerk to arrange a meeting with Chairman. The Parish Agency for this year has been received. £805.71.

Planters for the Village: It is planned to ask The Pelican Chew Magna about their planters and the cost.

Allotments: A new tenant has just taken an allotment plot. However, one tenant has just given up a double plot. During a visit to the allotment site it was noted again how untidy the site is and there appears to be many plots which are not in use anymore. One allotment tenant has overgrown plots either side of him and has requested that they are cut before he pays his allotment tenancy rent. Clerk is in the process of chasing those tenants who appear not to be working their plots. There is also outstanding rents.

Bollard around the Triangle at the bottom of High Street: Council Connect have been asked to put this right.

Overgrown Foliage outside of Mousehole was reported. This has been reported to Council Connect.

Pensford Hill: Following the concerns raised regarding the wall bowing out by Hillside House, Clerk has put in a request for the Structures Department asking if they are able to have a look at this. The Highways Inspector reported that Structures should be going out today to look at the wall (9th June).

Mobile Library Dates: The new dates have been circulated to the Parish Mag and Web Site for Publication. A copy will go on the notice board. As the Post Office have been extremely helpful in printing a copy of the A37 Roadworks for the shop a copy has been sent to them as well.

Items raised following Clerks Report:

Back Lane: Four pot holes have been filled in and four not. Clerk to report this.

Footpaths: It was agreed that the Footpaths Officer should be given a timescale to the end of July to submit his time sheets and finalise handing back his equipment to the Parish Council.

Allotments: Clerk to liaise with Mr Filer and to arrange to have the site cleared.

Mousehole: Overgrown vegetation remains.

7) Planning:

Applications to be discussed by Sub Committee:

14/01883/FUL Mr Barker & Ms Hales Staney Lodge Ringspit Lane Publow. Erection of one and two storey side extension following demolition of entrance porch and internal and external alterations. Parish Council have reservations regarding the size of the extension but agreed to support the application.

Planning Outcomes:

14/00214/FUL Mrs S Sheppard Blannings Blackrock Lane, Publow. Installation of a ménage 20mx40m to replace existing grass ménage (Retrospective) PERMIT

13/04126/MINW Resourceful Earth Ltd Parcel 5319 Charlton Field Lane Queen Charlton. Construction of facility to process food waste via anaerobic digestion to create electrical energy for export to grid, heat for wood drying and digestate for fertiliser, control building and education centre and ancillary facilities, roads and hard standings, revised junction to Charlton Field Lane. PERMIT

14001844/FUL 13 Hillcrest Pensford: Chairman reported that he had received a telephone call from a Member of Public regarding this application.

Outcomes:

14/01767/FULL Mr & Mrs P Sessford Birchwood Lodge Wells road Pensford. Detached Double Garage. BANES Planning have refused this application.

8) Financial Matters:

Payments to be authorised:

Mrs J Bragg Clerk Salary May 604.58
Mrs J Bragg Clerk Imprest 12.00
PCAA Subscription 50.00
ALCA Chairing Meetings Training – JS 40.00
PCC Donation to All Saints Church Organ 250.00
Bristol Water Allotment Water Costs 19.29

Receipts to Note:

Allotment Rental 40.00

9) Any Other Business:

Tennis Coach: A new Tennis Coach Peter Coniglio has started weekly training for the Juniors.

Woollard Lane: Clerk to report overgrown vegetation by the Triangle.

Paint for Telephone Kiosk has been kindly donated by Mr Filer. It is hoped that
Mr Holmes & Mr Clouting will paint the Woollard Kiosk. Volunteers will be needed to help paint the Hillcrest Kiosk.

Lock Up Key: The spare key situation will be followed up.

Back Lane: Overgrown Vegetation is to be reported to BANES.

10) Notice of Future Meetings:

PCAA including AGM Meeting 26th June 2014 – Mrs Grimes to attend in the absence of Mr Heaford.

Neighbourhood Planning Meeting Wednesday 11th June 2014

Training: Chairing Effective Meetings Tuesday 10th June 2014

DATE OF NEXT MEETING MONDAY 14TH JULY 2014 AT 7.15 pm

PARISH COUNCIL WILL ALSO BE HOLDING A MEETING IN AUGUST.
MONDAY 11TH AUGUST 2014 AT 7.15 pm

 

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Parish Council Minutes – 10th March 2014

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 10th MARCH 2014 AT 7.15 pm AT THE MEMORIAL HALL PUBLOW LANE PENSFORD

Present: Chairman Mr T Heaford, Mr L Seymour, Mrs S Grimes, Mrs J Gully, Cllr P Edwards. Clerk: Mrs J Bragg.
There were two members of the public present.

1) Members of the Public: Several matters were raised and discussed. Clerk to follow up.
Continue reading “Parish Council Minutes – 10th March 2014”

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Parish Council Minutes – 10th February 2014

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL HELD ON MONDAY 10th FEBRUARY 2014 AT 7.15 pm  AT THE MEMORIAL HALL PUBLOW LANE PENSFORD

Present: Chairman Mr T Heaford Vice-Chairman: Mrs J Stephenson
Mr L Seymour, Mrs J Jones, Mrs J Gully, Mrs L Cains, Mr S Filer, Cllr P Edwards,
Mr J Kelly. Clerk: Mrs J Bragg
There were four members of the public present

1) Members of the Public: No matters raised Continue reading “Parish Council Minutes – 10th February 2014”

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