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Agenda – Annual & Monthly Parish Council Virtual Meeting – 6th May 2021



ON Thursday 6th MAY 2021 on ZOOM
Meeting ID: 921 632 8724
Passcode: 839444

TO ALL PARISH COUNCILLORS: You are summoned to attend an Annual & Monthly meeting of the Parish Council on Thursday 6th May 2021 at 7.00 p.m.
H Richardson – Clerk to the Parish Council Date: 30th April 2021

Public Participation: (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

1. Election of Chairman, Vice-Chairman
2. Signing of Declaration & Acceptance of Office

Members of the Public

3. Apologies for Absence

4. To receive notification of any Members’ personal or prejudicial interest in any item on the Agenda

5. Appointment of Representatives for:
a) Memorial Hall Committee:
b) Parish Council’s Airport Association:
c) Parish Liaison Meetings:
d) ALCA Meetings:
e) B&NES Local Council Group:
f) Chew Valley Forum:
g) Flood Representative:
h) Guardians for Defibrillators:
i) Staffing Panel
j) Climate Emergency Working Group

6. To review Standing Orders

7. To agree 2021/2022 schedule of Meetings

8. To approve renewal of Council Insurance Policy (Long Term agreement)

9. To review Risk Assessment

10. To confirm the Minutes of Monday 19th April 2021 as a true and fair record.

11. To Receive an update on District Matters from Cllr P May.

12. To receive any updates on matters from the last meeting:
a) Vintage Phone Box – Cllr Paul Baxter & Cllr Jenny Gully
b) Allotments – Cllr Mike Daniels
c) Climate Emergency working group– Cllr Dawn Custance
d) Dog bins – Cllr Mike Daniels
e) Memorial Hall – Cllr Paul Baxter
f) PCAA – Cllr Tony Heaford

13. Matters for Discussion/Decision:
a) To receive an update on Current Legislation regarding Virtual Meetings and review arrangements for returning to face-to-face meetings
b) To review the scheme of delegation
c) To review areas of Parish that require Maintenance / Repair

14. Reports:
a) Clerks Progress Report.
b) Chairman’s Report

15. Planning:

a) Applications to Discuss:
i) 21/01859/FUL: 40 Hillcrest, Pensford: Demolition of existing double garage and erection of a new 2/3 bedroom dwelling (resubmission)

b) Decision Notification:
i) 21/00810/FUL: Recreation Ground, Publow Lane, Publow. Replacement Building. PERMIT

16. Financial Matters:
a) Finance Report
b) Payments to be authorised

Payee Description Amount VAT
Mark McMullen Footpath Officer £80 N
Mrs Helen Richardson Clerk Salary (April Payroll) TBC £719.21 N
Mrs Helen Richardson Reimburse Zoom subscription(mar) £4.80 N
DPM Lucas Garden Contractors Cut & Strim the Green £40 N
Zurich Insurance Renewal
Protect our Keynsham Environment Grant approved 16.7e £200 N
Renewable Energy Audit Grant approved 16.7f £200 N

17. Items of Report to carry forward to the next Meeting:

18. To Note Future Meetings:
DATE OF NEXT PARISH COUNCIL MEETING: MONDAY 14th June 2019 AT 7.15 pm in the Memorial Hall