Category Archives: Agenda

Agenda

Parish Council Agenda – 26th September 2022 (Re-scheduled)

This meeting has been re-scheduled from 12th September due to period of mourning for HM Queen Elizabeth II

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

Meeting to be held on Monday 26th September 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 26th September 2022 at 7.00 pm, in the Village Hall.

H Richardson – Clerk to the Parish Council
Date: 20TH September 2022 Continue reading Parish Council Agenda – 26th September 2022 (Re-scheduled)

Annual Village Meeting – 9th May 2022

PUBLOW WITH PENSFORD PARISH COUNCIL

ANNUAL VILLAGE MEETING

TO BE HELD ON MONDAY 9th MAY 2022 at 7 pm in MEMORIAL HALL, PUBLOW LANE PENSFORD

Janette Stephenson – Parish Council Chairman Date: 1st May 2022

Agenda:

a) Chairman’s Report
b) Financial Report
c) Report from Ward Councillor
d) Questions and items of Interest from Residents

The Annual Meeting of the Parish Council and the monthly meeting of the Parish Council will follow.

Parish Council Agenda – 9th May 2022

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

Meeting to be held on Monday 9th May 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend an Annual & Monthly meeting of the Parish Council on Monday 9th May 2022 at 7.00 pm, following on from the Annual Village Meeting

H Richardson – Clerk to the Parish Council
Date: 3rd May 2022

Public Participation: (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

AGENDA:

1. Election of Chairman, Vice-Chairman

2. Signing of Declaration & Acceptance of Office

Members of the Public

3. Apologies for Absence

4. To receive notification of any Members’ personal or prejudicial interest in any item on the Agenda

5. Appointment of Representatives for:
a) Memorial Hall Committee:
b) Parish Council’s Airport Association:
c) Parish Liaison Meetings:
d) ALCA Meetings:
e) B&NES Local Council Group:
f) Chew Valley Forum:
g) Flood Representative:
h) Guardians for Defibrillators:
i) Staffing Panel
j) Climate Emergency Working Group
k) Allotments
l) ANPR Working Group

6. To review Standing Orders

7. To agree 2022/2023 schedule of Meetings

8. To approve the Council Insurance Cover (Long Term agreement) and annual Premium of £772.74

9. To review Risk Assessment

10. To confirm the Minutes of Monday 11th April 2022 as a true and fair record.

11. To Receive an update on District Matters from Cllr P May.

12. Matters for Discussion/Decision:
a) To resolve to support in principle the unofficial proposal to open the church car park for public parking to alleviate parking issues in Publow Lane.
b) To make suggestions for the format for future annual Village Meetings.

13. Reports:
a) Allotments
b) Defibrillators – update on illuminated keypad
c) ANPR Working Group Update
d) Clerks Progress Report.
e) Chairman’s Report

14. Planning:

a) Applications to Discuss:
i) 22/00765/FUL: Devon House, Pensford Hill: Conversion of loft space into living space with raised gable roof, 1no. gable dormer to front, removal of lean-to to rear and creation of sliding doors to rear. Addition of solar panels to south elevation.
ii) 22/01742/FUL: The Field, Old Road, Pensford. Repairs and refurbishment of existing former agricultural buildings (part retrospective)

b) Decision Notification: None

15. Financial Matters:
a) Finance Report
b) Payments to be authorised

Payee Mark McMullen
Description Footpath Officer
Amount £85
VAT TO RECLAIM N

Payee Mrs Helen Richardson
Description Clerk Salary (May Payroll) TBC
Amount £719.21
VAT TO RECLAIM N

Payee Mrs Helen Richardson
Description Reimburse Zoom subscription(April)
Amount £4.80
VAT TO RECLAIM N

Payee DM Payroll Services Ltd
Description Administration of the Payroll
Amount £180
VAT TO RECLAIM

Payee DPM Lucas Garden Contractors
Description Cut & Strim the Green
Amount Awaiting invoice
VAT TO RECLAIM N

Payee Zurich Insurance
Description Renewal
Amount £772.74
VAT TO RECLAIM Y

Payee Woollard Village Social Committee
Description Jubilee Grant approved 26.5c
Amount £100
VAT TO RECLAIM N

Payee Evergreens
Description Jubilee Grant Approved 25.5f
Amount £100
VAT TO RECLAIM N

Payee Dial A ride
Description Grant approved 23.5b
Amount £40
VAT TO RECLAIM N

16. Items of Report to carry forward to the next Meeting:

17. To Note Future Meetings:
DATE OF NEXT PARISH COUNCIL MEETING: MONDAY 13th June 2022 AT 7 pm In the Memorial Hall

Parish Council Agenda – 11th April 2022

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

Meeting to be held on Monday 11th April 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 11th April 2022 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council Date: 5th April 2022

1. Public Participation – Members of Public are asked to inform the Clerk if you wish to attend. (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 14th March 2022 as a true & fair record

5. Planning:

a) Applications to consult:
i) 22/01141/FUL.170 Blackrock Lane, Publow. Erection of single storey rear extension following demolition of existing porch and garage (Resubmission).
ii) 22/01310/LBA. 170 Blackrock Lane, Publow. External alterations for the erection of single storey rear extension following demolition of existing porch and garage (Resubmission).

b) Decision Notification:
i) 21/03209/FUL Land to South Of South Bristol Motor Company, New Road, Pensford Retrospective for the demolition of existing storage buildings and erection of replacement buildings. Erection of 2.4 m high security fencing. Installation of storage containers in connection with the existing storage use. PERMIT

6. Matters for discussion/decision:

a) To approve the co-option of Andy Lyon to fill the vacancy on the Parish Council
b) To receive an update on arrangements for the planting of a tree to commemorate the Queens Platinum Jubilee.
c) To approve grant application from the St All Saints Church for £350, for a joint community event on Saturday 4th June for the Queens Platinum Jubilee celebrations.
d) To receive an update from The ANPR working group and approve expenditure from CIL of £3200 for phase 1 of the ANPR project.
e) To resolve to support in principle the unofficial proposal to open the church car park for public parking to alleviate parking issues in Publow Lane.
f) To make suggestions for the agenda for future annual Village Meetings.
g) To review the update from WECA on the A37/A367 Bus, Walking & Cycling Study. Engagement Update.

7. Financial Matters

a) To approve the Financial Report:

b) To approve Payments to be authorised at April meeting:

Payee
Mark McMullen  
Description
Footpath Officer
Amount
£80 
VAT TO RECLAIM
N/A

Payee
Mrs Helen Richardson
Description
Clerk Salary (APRIL Payroll)
Amount
  £731.95
VAT TO RECLAIM
N/A

Payee
Mrs Helen Richardson
Description
Clerk Salary increase backdated (26.5f)
Amount
 £316.80
VAT TO RECLAIM
N/A

Payee
Mrs Helen Richardson
Description
 Reimburse Zoom subscription
Amount
 £4.80
VAT TO RECLAIM
 N/A

Payee
Chew Valley Trees
Description
Reimburse Tracy Jones for Jubilee Tree (26.5b)
Amount
397.00
VAT TO RECLAIM
 £66.17

Payee
Avon Local Council Association
Description
Annual Subscription to ALCA & NALC
Amount
£288.64
VAT TO RECLAIM
N/A

Payee
HMRC
Description
Month 12
Amount
£444.92
VAT TO RECLAIM
 N/A

Payee
DPM Lucas
Description
 Grass Cutting – March
Amount
£40
VAT TO RECLAIM
N/A

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
g) Defibrillators (light)
h) Parishes Liaison meeting
i) Clerks Progress Report
j) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 9th May 2022

Parish Council Agenda – 14th March 2022

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

Meeting to be held on Monday 14th March 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 14th March 2022 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council Date: 8th March 2022

To receive an update from B&NES regarding measures on the A37 to improve pedestrian safety following removal of traffic island.

1. Public Participation – Members of Public are asked to inform the Clerk if you wish to attend. (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 14th February 2022 as a true & fair record

5. Planning:

a) Applications to consult:
i) 22/00765/FUL: Devon House, Pensford Hill, Pensford: Conversion of loft space into living space with 2no. gable dormers to front, 1no. box dormer to rear, removal of lean-to to rear and creation of sliding doors to rear.

b) Decision Notification:
i) 21/05482/FUL. Bramley House, Hillcrest, Pensford. Conversion of existing outbuilding to form annex ancillary to main dwelling. PERMIT
ii) 21/00419/EFUL. Resourceful Earth Ltd, Charlton Field Lane, Queen Charlton. Development of an Anaerobic Digester Facility (including retention of the existing Feedstock Reception Building, Digester Tank (x5), Storage Tank, CHP Engine (x4), Transformer, GRP Substation, GRP Technical Room (x5) and Gas Equipment) to produce both gas and electricity for injection into the local grid networks, alongside the restoration of the former Queen Charlton Quarry Site with ecological and landscape enhancements -COMMITTEE NOTIFICATION

6. Matters for discussion/decision:

a) To receive an update on the councillor vacancy on the Parish Council
b) To approve arrangements and expenditure for the planting of a tree to commemorate the Queens Platinum Jubilee.
c) To approve grant application from the Woollard Village Social Committee for the Queens Platinum Jubilee celebrations.
d) To appoint a councillor onto the Climate Emergency Working Group.
e) To receive a report of the clerk’s appraisal from the staffing panel.
f) To accept the National Joint Council for Local Government Services (NJC) pay award for the Clerk (SCP 25).
g) To consider resident’s concerns about the condition of the Hursley Hill Layby
h) To confirm date of April meeting.

7. Financial Matters

a) To approve the Financial Report:
b) To approve Payments to be authorised at March meeting:

Payee
Mark McMullen
Description
Footpath Officer 
Amount
£80 
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Clerk Salary (March Payroll)
Amount
£731.95 
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Reimburse Zoom subscription
Amount
£4.80
VAT TO RECLAIM
N

Payee
HMRC 
Description
Month 8-11
Amount
£873.24
VAT TO RECLAIM
N

Payee
Bath & West Community Energy 
Description
Renewables energy Audit (28/6/21 18.6f) 1st instalment of (£3250+VAT) 
Amount
£1200 
VAT TO RECLAIM
£200

Payee
K C Printing  
Description
Flyers & Surveys for Climate Emergency (25.5b)
Amount
59.50 
VAT TO RECLAIM
N

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)
a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) ANPR Working Group update
f) Local Plan Update – Cllr Sue Grimes
g) Defibrillators
h) Clerks Progress Report
i) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 11th April 2022 tbc

Parish Council Agenda – 14th February 2022

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA

Meeting to be held on Monday 14th February 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 14th February 2022 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 8th February 2022

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 10th January 2022 as a true & fair record

5. Planning:

a) Applications to consult:

i) 21/05455/FUL: Coombe House, Church Street, Pensford, Change of use, restoration and extension from commercial and residential storage to one dwelling (Use Class C3)
b) Decision Notification:
i) 21/03207/FUL: Tyning House, Hursley Hill, Publow. Erection of detached dwelling following demolition of existing HMO property. REFUSED

6. Matters for discussion/decision:

a) To receive a report from the Climate working group on the community energy project and to approve a letter of support to accompany the next stage of funding.
b) To approve expenditure of £59.50 for printing of flyers for the climate working group.
c) To receive an update on B&NES maintenance of damaged Bus Shelter
d) To approve expenditure of £118.80 (inc VAT) for replacement defibrillator pads.
e) To agree increase for the Footpath officer to £85 per month from April 1st.
f) To approve grant application from the Evergreens for £100 for the Queens Platinum Jubilee celebrations.

7. Financial Matters

a) To approve the financial Report:
b) To approve Payments to be authorised at February meeting:

Payee Mark McMullen
Description Footpath Officer
Amount £80
VAT to Reclaim N

Payee Mrs Helen Richardson
Description Clerk Salary (February Payroll)
Amount TBC £719.21
VAT to Reclaim N

Payee Mrs Helen Richardson
Description Reimburse Zoom subscription
Amount £4.80
VAT to Reclaim N

Payee Number One Electrical
Description Investigate & repair lighting to Defib box
Amount £131.94
VAT to Reclaim Y

Payee Mike Daniels
Description Reimburse Refuse Sacks for bins
Amount £56.02
VAT to Reclaim Y

Payee Janette Stephenson
Description Reimburse Defib Pads (awaiting invoice)
Amount £118.80
VAT to Reclaim Y

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)
a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group– Cllr Dawn Custance
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 14th March 2022.

Parish Council Agenda – 10th January 2022

PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA
MEETING TO BE HELD ON MONDAY 10th JANUARY 2022 at 7 pm in the Village Hall

TO ALL PARISH COUNCILLORS:

You are summoned to attend a meeting of the Parish Council on Monday 10th January 2022 at 7 pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council
Date: 4th January 2022

1. Public Participation – Due to Covid, Members of Public are asked to inform the Clerk if you wish to attend. (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

2. To receive apologies for absence.

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda.

4. To confirm minutes of the previous meeting held on Monday 13th December 2021 as a true & fair record

5. Planning:

a) Applications to consult:
i) 21/05482/FUL: Bramley House, Hillcrest, Pensford. Conversion of existing outbuilding to form annex ancillary to main dwelling.
ii) 21/05576/FUL: Westward, 2 The Orchard, Pensford. Erection of two semi-detached dwellings with access.

b) Decision Notification:
i) 21/03207/FUL: Tyning House, Hursley Hill, Publow. Erection of detached dwelling following demolition of existing HMO property. COMMITTEE NOTIFICATION 12th JAN

6. Matters for discussion/decision:

a) To agree response to B&NES decision to remove the pedestrian crossing island on the A37 near Short Lane including merits of suggested options to pursue:
i. a light controlled pedestrian crossing
ii. double white lines.

b) To approve the Budget 2022-2023 and set the precept.

c) To approve expenditure for electrical repairs to the Defibrillator phone boxes at Woollard and Hillcrest.

d) To approve expenditure for 10 litter pickers

e) To receive an update on the Right of Way at the Rising Sun

f) To discuss options for Capital Expenditure.

g) To approve expenditure or £1325 for refurbishment of fingerpost

7. Financial Matters

a) To approve the financial Report:

b) To approve Payments to be authorised at January meeting:

Payee
Mark McMullen
Description
Footpath Officer
Amount
£80
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Clerk Salary (January Payroll)
Amount
TBC £719.21
VAT TO RECLAIM
N

Payee
Mrs Helen Richardson
Description
Reimburse Zoom subscription
Amount
£4.80
VAT TO RECLAIM
N

Payee
VP Services
Description
Refurbish Finger Post
Amount
£1325
VAT TO RECLAIM
N

Payee
Protect our Keynsham Environment (POKE)
Description
Grant
Amount
£200
VAT TO RECLAIM
N

Payee
Titan Internet
Description
Amount
VAT TO RECLAIM

8. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

9. To receive reports/updates on current matters: (Report to be circulated prior to the meeting)

a) Allotments – Cllr Mike Daniels
b) Climate Emergency working group– Cllr Dawn Custance
c) Memorial Hall-Cllr Paul Baxter
d) PCAA – Cllr Tony Heaford
e) Clerks Progress Report
f) Chairman’s Report

10. Items of report to carry forward to the next meeting.

11. To Note Future Meetings
DATE OF NEXT PARISH COUNCIL MEETING: Monday 14th February 2022.