PUBLOW WITH PENSFORD PARISH COUNCIL

AGENDA 

ANNUAL MEETING TO BE HELD ON MONDAY 11th MAY 2026 at 7pm IN THE VILLAGE HALL

TO ALL PARISH COUNCILLORS:

You are summoned to attend the Annual meeting of the Parish Council on Monday 11th May 2026 at 7pm in the Village Hall.

H Richardson (Mrs) – Clerk to the Parish Council Date: 5th May 2026

76.1. Election of Chairman & Vice-Chairman.

76.2. Signing of Declaration & Acceptance of Office

Public Participation – Members of Public are asked to inform the Clerk if you wish to attend.
(15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

76.3. Apologies for Absence

76.4. To receive notification of any Members’ personal or prejudicial interest in any item on the agenda.

76.5. Appointment of Representatives for:

a) Memorial Hall Committee:
b) Parish Council’s Airport Association:
c) Parish Liaison Meetings:
d) ALCA Meetings:
e) B&NES Local Council Group:
f) Chew Valley Forum:
g) Flood Representative:
h) Guardians for Defibrillators:
i) Staffing Panel
j) Climate Emergency Working Group
k) Allotments
l) Signatories for Unity Bank

76.6. To review Standing Orders

76.7. To agree 2026/2027 schedule of Meetings

76.8. To review Risk Assessment

76.9. To confirm minutes of previous meeting on Monday 13th April 2026 as a true & fair record

76.10. Planning:

a) Applications to Consult:
i) 26/01312/FUL: 16 Hillcrest, Pensford: Re-siting of oil tank to front of house from rear with hard standing for plastic oil tank – double bunding.

b) Decision Notification:
i) 26/00983/TCA 26/00983/TCA: 4 Church Street, Pensfordl: Leylandi – reduce in height by approximately 8 feet. NO OBJECTION
ii) Application Reference: 26/00868/FUL: Rising Sun , Church Street, Pensford. Proposal: Change of use of the upper floors of the public house to provide ancillary guest accommodation. PERMIT

76.11. Matters for Discussion:

a) To discuss the results from the housing needs survey
b) To approve the annual insurance premium of £1,063.39.
c) To agree response to 26/p/0686/OU2: 26/P/0686/OU2: Bristol Airport, North Side Road, Felton, Wrington. Bristol Airport Limited Hybrid planning application (full and outline elements) with Environmental Statement for the expansion of Bristol Airport to enable a throughput of 15 million passengers per annum, operating within a rolling 12 month cap of 99,931 air transport movements and 4,974 night flights between the hours of 23:30 and 06:00.

76.12. Financial Matters:

a) To approve the Financial Report
b) To approve Payments to be authorised in May
Payee – Description – Amount – VAT TO RECLAIM
Helen Richardson Clerk Salary (April) TBC £968.58 N/A
HMRC Month 1 TBC £359.17 N/A
Steve Fluke Dog bins £116.67 N/A
Frank Schofield Footpath officer £85.00 N/A
DPM Garden Contractors Grass Cutting £50.00 N/A

76.13. B&NES Ward Councillor: To receive an update on district matters from Cllr P May

76.14. To receive reports/updates on current matters:

a. PCAA
b. Village Hall
c. Village Hall Car Park project
d. Repair to War memorial Wall
e. Repair to Marquee
f. Allotments
g. Clerks Progress Report
h. Chairman’s Report

76.15. Items of report to carry forward to the next meeting.

76.16. To Note Future Meetings

DATE OF NEXT PARISH COUNCIL MEETING: 8th June 2026