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Parish Council Minutes – 9th December 2019


Present: Chairman: Mr T Heaford Mrs J Gully, Mr M Daniels, Mrs D Custance, Mr S Filer, Ms J Flower, Mr P Baxter, Mrs S Grimes, Mr T Jones & Cllr P. May (B&NES) and Mrs H Richardson (Clerk)
There were 6 Members of the public present.

1. Members of the Public: – A Resident suggested that the finger posts had not sunk but were intended to be low down to increase their visibility to drivers. It was suggested that they should be restored as they are, although one did need to be straightened.
A resident offered to donate a vintage red phone box to the Parish. She would arrange for it to be restored and relocated and has applied for grant funding. It could be used for tourist information, advertising local businesses and as a book exchange. The location suggested was next to Acker Bilks Bench. The resident would meet with members of the Parish Council (PB & JG) to walk around village to identify possible sites. The resident requested a plaque to say it was donated by her family.

2. Apologies for Absence were received from Mrs J Stephenson & Mrs T Jones,

3. Notification of any Members’ personal or prejudicial interest in any item on the Agenda: None

4. The Minutes of the Meeting held on Monday 11th November 2019 were agreed as a true and fair record.

5. An update on District Matters.
(i) Cllr Paul May reported that there was not much to report as we are in Purdah due to the General Election
(ii) He reported that Cllr Steve Pearce of Bristol City Council, had written a paper on the Airport Expansion which he would share with the Chew Valley Forum and the Parish Councils Airport Association
(iii) There was a meeting on Monday 16th to confirm B&NES Councils finance plans and the renumeration of Councillors.
(iv) Cllr Paul May suggested sending the letter regarding the event management of the Remembrance Service to Maria Lucas and Martyn Shields of B&NES Council.

6. Updates on current matters:
a) Allotments: A report had been circulated prior to the meeting. Further to allotment training a number of issues emerged including a review of the water supply, a cover for the trough, a lock for the taps, new allotment agreements, a rent review and the administration of individual membership to the Allotment Association. The communal Areas and un-let plots need to be tidied up and plot holders are keen to help.
b) Memorial Hall: A working group had been established to consider the Tennis Clubs proposals to renovate rooms that are currently unused, to give them somewhere dry to meet. The Memorial Hall committee needed to ensure that the proposals were in line with their constitution.
c) Defib Awareness Session: It was reported that two sessions would be arranged for the new year.
d) Community Speed-watch: Volunteers were needed to make the scheme work, there would be a further report in January.
e) Tennis Club: It was reported that the Village Hall Management Committee had agreed the 25 year extension to the lease and the Parish Council were thanked for their support. The Miners Welfare had provided a grant for a ball machine and the Club were pleased to have been awarded the Club of the Year 2018 by Avon LTA.
f) Christmas Tree: the Christmas tree was in position and thanks were expressed to everyone that had helped.

7. Matters for Discussion/ Decision:
a) As discussed in Public Submissions the Parish Council would like to accept the offer of the red phone box and would be meeting with the resident to look at possible locations.
b) The Parish Council Complaints Procedure was adopted with the addition of a paragraph giving details of the Ward Councillor if a complaint was not dealt with satisfactorily.
c) Potential sites for Community Solar 2020 were considered and it was agreed that there were no suitable sites.
d) The draft budget and precept Request 2020-2021 were considered, and amendments put forward to be circulated prior to the next meeting.

8. Reports:
a) The Clerks Progress Report had been circulated.

9. Planning:
i) 19/04937/AGRN: Langford Farm, Woollard Lane, Woollard. Erection of wooden shelter for milk vending machine. For information only – Agricultural Permitted Development – No discussion required, comments not invited.
ii) 19/05219/FUL: Station House, 3 Station Approach, Pensford. Erection of single storey rear extension involving earthworks to rear embankment. The Parish Council agreed that they had no objection to this application
i) 19/04172/FUL. Cedar Lodge, Hillside Villas, Pensford Hill, Pensford. Erection of single storey side extension to existing annex. PERMIT
ii) 19/02933/FUL The Wickets, Blackrock Lane, Publow. Erection of replacement dwelling (resubmission). PERMIT

10. Financial Matters:
Financial Report
i) the financial Report was accepted.
ii) Payments to be authorised at December meeting were approved:
Avon Local Councils Association (training) £120.00
B&NES (Remembrance Day Closure) Credit raised – sent in error
Steve Filer (Reimburse – Advert in Chew Valley Gazette) £108.00 (£18.00 VAT to recover)
DM Payroll Services Ltd (Payroll Management) £73.00
Dom Lowe (footpaths – November) £80.00
Clerk salary & Expenses £703.35
HMRC £810.30
Somerset Association of Local Councils (Training) £100.00

11. Items of Report to carry forward to the next Meeting: None

12. To Note Future Meetings: Chew Valley Forum meeting 24th Feb 2020
B&NES JSP meeting 16th December 2019
Council Priorities & key financial Plans 17th and 19th December 2019
The meeting closed at 20.44pm