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Agenda – Parish Council Virtual Meeting – 11th May 2020




Meeting ID: 853 0566 5026


Password: 5giE70

TO ALL PARISH COUNCILLORS You are summoned to attend a virtual meeting of the Parish Council on 11th May 2020 at 7.00 pm using the online platform Zoom
H Richardson (Mrs) – Clerk to the Parish Council Date: 5th May 2020

Public Participation (15 minutes Maximum): Please note that prior to the official business of the meeting; members of the Parish are welcome to raise any Parish issues. Please inform the Parish Clerk providing name, address and subject matter no later than 24 hrs prior to the meeting if you wish to arrange a speaking slot. Please keep your speech to a maximum of 3 minutes. Additionally, the applicant or their agent may verbally present planning applications. You are not guaranteed a slot if you do not book in advance. Please note the Parish Council cannot make a decision on items that are not on the agenda, but items may be put forward for the agenda for the next meeting.

1. Members of the public

2. Apologies for absence

3. To receive notification of any members’ personal or prejudicial interest in any item on the agenda

4. To confirm minutes of the previous meetings held on Thursday 16th April 2020 as a true & fair record

5. To receive an update on district matters from Cllr P May

6. To receive any updates on current matters:

a) Memorial Hall-Cllr Paul Baxter
b) Community Speedwatch – Cllr Mike Daniels
c) Fingerposts – Cllr Janette Stephenson
d) Vintage Phone Box – Cllr Paul Baxter & Cllr Jenny Gully
e) Defibrillators – Cllr Janette Stephenson
f) Allotments – Cllr Mike Daniels
g) Review of speed limit through Woollard & Publow – Cllr Janette Stephenson & Cllr Paul May
h) Climate Emergency working group – Cllr Dawn Custance
j) Coronavirus

7. Matters for discussion/decision:

a) To resolve to adopt Supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings, and this lasts until May 7th, 2021 or the repeal of legislation whichever is the earlier.
b) To report our response to Local Plan Partial Update & Draft Statement of community involvement
c) To review the policy schedule for the annual insurance cover and approve payment.

8. Reports:

a) Clerks Progress Report.
b) Chairman’s Report

9. Planning:

a) Applications to consult:

i) 20/01520/FUL: Fairfield House, Woollard Lane, Publow: The Demolition of 2 side glass extensions/conservatories and the erection of a single / double storey side extension. Existing rear balcony is to be extended over the single storey part of the side extension.
ii) 20/01547/FUL: Land to the North of the Orchard, High Street, Pensford: Erection of 3 bed dwelling with Parking.
iii) 20/01571/CLEU: Sunny Acres, Woollard Lane, Publow. Use of Annexe attached to Sunny Acres as a separate dwelling (Certificate of Lawfulness)

b) Decision Notification:

i) 20/01002/HPD: 55 Hillcrest, Pensford. Prior approval request for single storey flat roofed rear extension that would 1) extend beyond the rear wall of the original house by 4 metres 2) have a maximum height of 3.25 metres and 3) have eaves that are 3 metres high. APPROVE
ii) 19/04752/FUL: 40 Hillcrest, Pensford. Demolition of existing double garage and creation of a new one bedroom bungalow. REFUSE
iii) 20/00894/FUL: Wyvern, Publow Lane, Woollard. Erection of a single storey extension following removal of conservatory. PERMIT

10. Financial Matters:

i) To approve the financial Report.
ii) To approve Payments to be authorised at February meeting:
Dom Lowe Footpaths (April) £80
DPM Lucas Cut the Green £60
Parish Councils Airport Association Subscription £75
Mrs Helen Richardson Clerk Salary (May) £745.54
Zurich Municipal Insurance £750.35
H Richardson – Reimburse: Co-op Stamps £15.72
50pcs Facemasks £30.00
Olympus Voice recorder £58.71

11. Items of Report to carry forward to the next Meeting:

12. To Note Future Meetings:

B&NES ALCA meeting – Thursday 11th June 2020 Avon Room, Saltford Parish Hall
Parish Liaison – Thursday 16th July 2020
B&NES ALCA meeting – Thursday 3rd September 2020
Parish Liaison – Thursday 22nd October 2020



Prepared draft minutes and circulated

Prepared short report for Parish Magazine and Chew Valley Gazette


Responded to Planning Consultations discussed at April meeting

Held extra planning meeting for applications that were sent out between meetings

Circulated & prepared planning consultations for May Meeting


Visited two signatories for signing cheques

Sent out payments approved at April meeting


Visited local branch.  Printed off Bank Statements from end of January – April with authorisation letter signed by two councillors.  They were unable to print one of the accounts as one of the signatories is not a signatory for that account.  They asked for one of the signatories to go into the branch to request the bank statement (ending 1709)

Need to find out why all the signatories have not been applied to that account.

Also looked into why bank statements aren’t being sent out.  They confirmed they have the correct address, and think they have corrected it so all the statements will be sent on 31st May.

End of Year Accounts

PKF Littlejohn have put the AGAR forms on their website and instructions have now been received.  Started preparing end of year accounts – still need the missing statement for account ending 1709.

Need to be submitted by 31st July.


Virtual meeting with ALCA Clerks – discussed External Audit, grant for Local Councils? Village Hall Business interruption grant, virtual access till May 2021? payscales, zoom licences, New code of Conduct consultation due soon


Ordered 50 masks on 23rd April -due to be delivered on May 12th – May 22nd.

Virtual Meetings

Liaised with ALCA regarding supplementary Standing Orders

Attended LCC webinar on holding virtual meetings

Young Bristol – Youth Club on Wheels

Emailed young Bristol to say that we would like to work with them after lockdown

Voice Recorder

Original order was cancelled as model was discontinued – reordered through amazon

To do

Agree grant application for Ward Councillor Members Allowance

DBS Checks

Helen Richardson – Parish Clerk – 11/5/2020

Financial Report – MAY 2020