Parish Council Minutes – 17 April 2023

MINUTES OF A MEETING OF PUBLOW WITH PENSFORD PARISH COUNCIL

Held on Monday 17 April 2023 in the Memorial Hall, Pensford

Present: Mr P Baxter, Mr S Filer, Mrs S Grimes, Mr S Grimes, Mr M Daniels, Mrs T Jones, Mr T Heaford, Mrs J Stephenson (chairman) and 3 Members of Public.

1. Apologies: Dr L Malt, Mrs J Gully, Cllr Paul May

2. Declarations of Interest: None

The Minutes of the Meeting held on Monday 13 March 2023 were agreed as a true and fair record and the Chairman signed them.

3. Planning:

a) Applications to consult: None
b) Decision Notification: None

4. Matters for Discussion / Decision

a) The Parish Council approved grant request from Woollard Social Committee for £150 towards a celebration event for the King’s Coronation.

b) The Parish Council approved a grant for the Coronation Tea Party of any remaining coronation budget. No accordion player.

c) The Parish Council approved quote from Zurich Insurance for 3-year Long Term Agreement (LTA) premium of £850.73

d) Arrangements for the Kings Coronation are as follows:
Friday 5th May Memorial Hall Coronation Ceilidh Dance
Saturday 6th May Coronation bike joust and ox roasting, bonfire and distribution of 100 commemorative mugs for children living in the Parish
Sunday 7th May Tower Friends Tea Party

e) The Parish Council resolved to approve expenditure to purchase a large marquee from CIL Funds for a good quality traditional style, durable, marque. It will be stored in the Memorial Hall. Prices will be obtained and it will hopefully, be bought in time for the Kings Coronation events.

5. Financial Matters

a) No report. No Bank statements yet.

b) April payments were approved, with an amendment of the clerk’s salary from £785.31(March Payroll) to £844.71 (April Payroll)

Purpose for Expense Mark McMullen – Footpath Officer (March)
Amount £85
VAT N/A
Recover

Purpose for Expense Mrs Helen Richardson Clerk Salary (April)
Amount £844.71
VAT N/A
Recover

Purpose for Expense DM Payroll Administration
Amount £180
VAT N/A
Recover

Purpose for Expense ALCA Annual subscription
Amount £312.49
VAT N/A
Recover

Purpose for Expense DPM Lucas Garden Contractors (Green cutting)
Amount £50
VAT N/A
Recover

Purpose for Expense Solving Communications (ANPR deposit)
Amount £1440.00
VAT £240
Recover

Purpose for Expense Dash (UK) Ltd H Richardson Reimburse (Jubilee Mugs)
Amount £429.50
VAT £71.60
Recover

6. B&NES: No report

7. Reports

a) Emergency Plan – No update

b) Capital Expenditure / off street parking – no update

c) ANPR Solving Communications have said that they will not accept cheques. Parish Council had reservations about issuing a personal cheque. It was agreed that the cheque F/O Solving Communications would be altered in favour of a councillor who would speak to Solving Communications and arrange for the invoice to be paid.

d) PCAA Still waiting to know if they can appeal

e) Parish Liaison Meeting report circulated

f) Clerks Report – circulated

g) The Chairman thanked the councillors who were standing down from the date of the election after many years’ service.

8. Items to carry forward to the next meeting:

a) Allotments
b) Defibrillator guardianship

9. To note Future Meetings

Parishes Liaison Wednesday 19 July 2023, Wednesday 18 October 2023

DATE OF NEXT PARISH COUNCIL MEETING: Monday 22nd May 2023
The meeting closed at 8.10pm